Frequently Asked Questions

PhD Application process

1)

Q: My transcript (list of exams and course grades) is an a language other then English or Dutch, should I provide a translation? Should it be legalized?
A: Yes, you should. We require both the official original transcript and a translation. The translation does not need to be legalized.

2)

Q: Is it necessary for me to have completed a Master programme in Astronomy to be accepted into the Leiden PhD programme?
A: Yes, you must have a Master degree by the time you start your appointment. While a degree in Astronomy clearly meets our requirements, degrees in related fields like Physics would be acceptable as long as you can demonstrate with your studies you have a significant astronomy background.

3)

Q: What should I do when I haven't obtained all my transcripts?
A: You can upload the transcripts you have received so far. If necessary, you can add a note in the same file explaining that your transcripts are still pending and will be provided later.

4)

Q: What do I need to upload in the "copy of degree" field if I haven't finished my master's yet?
A: You can ask your department for a letter that confirms your current study status and provides an estimated graduation date. Additionally, you can briefly explain your situation in your cover letter.

5)

Q: I am doing a combined Bsc and MSci degree and I do not have a formal Bsc diploma to immediately provide. What should I do?
A: We would recommend you providing an official note from your University, stating that you are in a Bsc and MSci programme. Or have one of your referee vouching for your participation in such a programme.

6)

Q: How do I provide the recommendation letters?
A: You can provide the institute with your referee's email address through the online application form. When you click "Send email," a link will be sent to your referee, allowing them to fill in a form and upload the recommendation letter.

7)

Q: One or more of my referees have not received the email from you, could you send it again? Could you sent it to a different email address?
A: Yes we can. Contact phdapplications@strw.leidenuniv.n stating the name of the referee and his/her email address where the reminder should be sent to.

8)

Q: Can the Letter of Recommendation be sent after my application is finalized?
A: Check the institution's policy. Generally, it's possible for the referee to submit their letter after you finalize the application, but it's always advisable to contact the admissions office to confirm any deadlines for recommendation letters.